Pixifi vs. Dubsado

Which CRM Gives You the Edge?

Dubsado and Pixifi both serve creative professionals looking to simplify workflows, manage clients, and automate communication. But while the two platforms share some features on paper, the way they function in practice is very different.



If you’re trying to decide between them, here’s what you need to know and why Pixifi may be the better fit if you’re ready for more control.

Dubsado: Visual and Beginner  Friendly

Dubsado is popular for its visual form builder, branded templates, and accessible interface. It offers good tools for sending proposals, contracts, and invoices and is often the first CRM many creatives try.

For new photographers or businesses with a straightforward process, Dubsado’s simplicity can be appealing.

But once your business grows or your process becomes more complex, Dubsado's limitations show up. Workflow customization is limited, and automation depends heavily on workarounds or manual intervention.

Pixifi: Power Tools for Real Businesses

Pixifi was built for creatives who need structure, logic, and scalability. You can build detailed workflows that adjust automatically based on client actions, project types, forms submitted, and more. It’s designed for the photographer who wants every piece of the client journey to run the way they need it to without compromise.
Managing multiple brands or teams? Pixifi’s Studio plan supports full separation of workflows, templates, and branding all under one login.

Flexible Automation

Dubsado automations are mostly linear, and while they get the job done, they aren’t designed to adapt mid process.
Pixifi supports conditional logic, task automation, smart email sequences, and dynamic workflows that change based on client input. It’s a system you can actually mold to fit your business.

Booking, Contracts, and Payments That Flow

Both platforms offer online booking and support contracts and invoicing, but Pixifi integrates those pieces more tightly into your workflows. Each action booking, payment, or signed contract can automatically trigger the next step without requiring you to manually check in.

Getting Started

Dubsado is easier to set up initially and great for creatives who want a drag  and  drop builder and clean design.
Pixifi takes a bit more time to learn, but if you're running a more advanced business or want to set one up the right way from the start it’s a smarter long  term investment.

Final Verdict

Choose Dubsado if you want a visual interface, easy forms, and simple workflows for a single brand.

Choose Pixifi if you need advanced automation, workflow flexibility, and a system that adapts to your business as it grows.

Pixifi gives experienced photographers the tools to build a smarter, more scalable business system.